PURPOSE OF CLASSIFICATION
The purpose of this classification is to perform program administration for athletic and recreational activities and
events, meeting the interests and needs community. Program Coordinator is expected to demonstrate a high
level of organizational skills, effective verbal and written communication, and ability to perform a variety of tasks
concurrently. This position reports to the Recreation Manager.

ESSENTIAL FUNCTIONS
The following duties are normal for this position. These are not to be construed as exclusive or all-inclusive.
Other duties may be required and assigned.

Plans, develops, coordinates, schedules and oversees inclusive athletic and recreation programs for the
community, to include tournament play and instructional programs; ensures adherence to safety guidelines, and
administrative and operational policies and procedures.

Recruits, recommends for hire, supervises, trains, evaluates and counsels temporary/seasonal employees, contract labor (officials/scorekeepers), volunteers and interns for programs and special events; handles all related concerns, directs work assignments, and evaluates assigned employee performance.

Coordinates volunteer needs, recruitment and training; plans and implements the required coaches’ certification
program for volunteer coaches; schedules and coordinates clinic instructors. Ensures parents have completed
required orientation and training, and records completion.

Responds to inquiries, issues and complaints from the public, parents, volunteers, coaches, participants and other
service providers. Ensures thorough understanding of park and program policies and procedures.

Instructs classes and/or conducts programs when necessary and plans/directs auxiliary programs throughout the
department to integrate services. Officiates games as needed.

Solicits program/event feedback; evaluates programs and assesses effectiveness; recommends and/or implements changes to improve programs; reviews program offerings to meet community interests.

Prepares facility for programs and special events by coordinating maintenance, security needs, vendor
participation and related concerns. Identifies unsafe conditions and/or needed repairs, and reports/addresses
maintenance needs.

Secures, allocates, coordinates and inspects program resources, equipment, facility/field space and/or supplies;
supervises issuances and maintenance of supplies and equipment; implements inventory controls and procedures; inspects and orders equipment/supplies pursuant to departmental procedures; receives, reviews and processes invoices from vendors and service providers.

Manages assigned program budgets, monitors revenues and expenditures; prepares annual budget proposal for
programs and assists with the development of the overall recreation budget proposal.

Maintains program operational and administrative records and databases; prepares report and maintains
statistical information; prepares and/or reviews incident and accident reports; completes other correspondence
and documents as needed.

Responds to emergency situations; provides needed assistance; maintains calm and responsive demeanor during
emergencies; and prepares incident/injury reports.

Coordinates, reviews and distributes program publicity, promotional information and/or seasonal staff openings.

Assists with website and registration software preparation and management. Utilizes software for team
management and communication.

Provides supports to other Program Coordinators and Facility Supervisors. Assists with the management of daily
operations of the facility; enforces facility rules and regulations to users and renters; may perform the duties of the
Facility Supervisor in her/his absence.

Establishes effective working relationships with other departments, associations, community groups, sponsors,
businesses, media and others; provides customer service and assistance to patrons, participants, and the general
public; resolves sensitive issues and problems; and provides information regarding programs, policies and services.

Serves as community resource person in programming and special events; may serve as a liaison to user groups
and other outside agencies as needed.

Maintains a current knowledge and awareness of principles, practices, regulations and procedures of the Park and Recreation department; maintains an awareness of new trends and advances in the profession.

Adheres to all county Safety Policies and Procedures; utilizes precautionary safety equipment and monitors work
environment to ensure safety of employees, program participants, park patrons and other individuals.

REQUIRED KNOWLEDGE & ABILITIES
• Athletic sports knowledge of rules, equipment, playing facilities, etc.

• Proficient in the principles involved in recreation programming.

• Competent in league and tournament scheduling.

• Ability to ensure a safe playing environment.

• Adept in supervising staff, volunteers, participants and the general public.

• Able to work independently under general supervision.

• Capable of working flexible hours including evenings, nights, weekends and holidays.

• Knowledgeable of first aid and CPR principles.

REQUISITE SKILLS
• Operates computer, possesses software knowledge (Word, Excel, PowerPoint, registration software, website
management, other databases), and ensures proper spelling and grammar.

• Strong organizational skills.

• Effective verbal and written communication skills.

ADDITIONAL FUNCTIONS
• Operates a motor vehicle to conduct work activities.

• Provides assistance to other employees or departments as needed.

• Performs other related duties as required.

MINIMUM QUALIFICATIONS
Bachelor’s degree in Recreation Administration, Sports Management, or closely related field; supplemented by one (1) to two (2) years previous experience and/or training that includes recreational program administration and athletic field preparation; or any equivalent combination of education, training, and experience which provides the requisite knowledge, skills, and abilities for this job. Must be flexible to work an inconsistent schedule involving
evening, weekend and/or holiday work. Must be certified in CPR and First Aid or complete certification within the
first 6 months of hire. Previous supervisory experience preferred. Must possess and maintain a valid Georgia
driver’s license.

PERFORMANCE APTITUDES
Data Utilization: Requires the ability to compare and/or judge the readily observable functional, structural or
compositional characteristics (whether similar to or divergent from obvious standards) of data, people, or things.

Human Interaction: Requires the ability to speak and/or signal people to convey or exchange information for the
purpose of clarifying details within well-established policies, procedures and standards and including giving/
receiving assignments and/or directions. Requires constant public contact therefore excellent interpersonal
relationship skills are needed. Must be adaptable to perform under moderate stress during an emergency.

Equipment, Machinery, Tools, and Materials Utilization: Requires the ability to operate, maneuver and/or control
the actions of equipment, machinery, tools, and/or materials used in performing essential functions. Must be able
to operate a utility vehicle, small motorized equipment and field preparation equipment.

Verbal Aptitude: Requires the ability to utilize a wide variety of reference and descriptive data and information.
Requires the ability to read and/or prepare a variety of reports, forms, letters, memoranda and informational
documentation, directions, instructions, and methods and procedures. Requires the ability to speak to people
with poise, voice control and confidence.

Mathematical Aptitude: Requires the ability to perform addition, subtraction, multiplication, and division; the
ability to calculate decimals and percentages; the ability to utilize principles of fractions; ability to interpret graphs.

Functional Reasoning: Requires the ability to carry out instructions furnished in written, oral, or diagrammatic
form. Involves semi-routine standardized work with some latitude for independent judgment concerning choices
of action. Requires the ability to inspect items for proper length, width, and shape, visually.

Situational Reasoning: Requires the ability to learn and understand basic principles and techniques to acquire and
be able to expound on knowledge of topics related to primary occupation, and to make independent judgement in
the absence of management.

ADA COMPLIANCE
Physical Ability: Tasks require the regular and, at times, sustained performance of moderately physically
demanding work, typically involving some combination of climbing and balancing, stooping, kneeling, crouching,
and crawling, and that may involve the lifting, carrying, pushing, and/or pulling of moderately heavy objects and
materials (50-70 pounds). Must be able to perform manual labor tasks with physical demand requirements at a
level of highly energetic work. Must be able to coordinate hands and eyes in using automated field equipment.
Must have the ability to use one hand for twisting or turning motion while coordinating other hand with different
activities. Must have maximum levels of eye/hand/foot coordination.

Sensory Requirements: Some tasks require the ability to perceive and discriminate colors or shades of colors,
sounds, odor, depth, texture, and visual cues or signals. Some tasks require the ability to communicate orally.

Environmental Factors: Performance of essential functions may require exposure to adverse environmental
conditions, such as dirt, dust, pollen, odors, wetness, humidity, rain, fumes, temperature and noise extremes,
machinery, vibrations, toxic agents, disease, or pathogenic substances. Must be physically fit and able to work
outdoors, sometimes during inclement weather conditions.

Oconee County, Georgia, is an Equal Opportunity Employer. In compliance with the Americans with Disabilities
Act, the County will provide reasonable accommodations to qualified individuals with disabilities and encourages
both prospective and current employees to discuss potential accommodations with the employer