GENERAL STATEMENT OF JOB

Under general supervision, develops, plans, coordinates, promotes and implements community center programs and activities for youth and adults.  Duties include:  Managing facility operations, organizing and managing recreation programs, planning special events, promoting leisure services throughout the community, supervising programs and marketing community center services.
Supervises part-time and volunteer personnel.  Reports to the Programs Supervisor.

SPECIFIC DUTIES AND RESPONSIBILITIES

ESSENTIAL JOB FUNCTIONS

ALL FUNCTIONS MAY NOT BE PERFORMED BY ALL INCUMBENTS.

Registers program participants, collects fees, and prepares participation and program reports.

Plans, coordinates and implements community center activities and programs.

Conducts community outreach to surrounding neighborhood.

Organizes and manages programs for youth and adults; plans/coordinates details of events/programs such as registration, logistics, food/beverages, equipment/supplies, staffing needs, and publicity.

Purchases necessary items for community center programs and events

Manages reservations and program registration transactions.  Accounts for revenues and prepares weekly financial reports.

Creates marketing materials such as fliers, press releases, posters and brochures.  Promotes programming and facility rentals.  Shares program accomplishments on social media.

Develops program participation records/class rosters; evaluates effectiveness and success of programs; recommends and implements necessary changes;

Develops program partnerships and community relations for program supports. Collaborates with local school administrators, civic organization leaders, businesses, and public and private agencies for program support.  Promotes program goals through public speaking engagements.

Identifies current trends in recreation programming and develops new programs;

Identifies sources for program funding such as grants. Writes grant proposals for special programs.

Compiles required reports for program funding sources.

Evaluates fee structure of facility room rentals and programs/classes and makes recommendation for fee structure.

Prepares and submits Program Budget annually for consideration.  Manages annual program budget.

Manages facility staff.  Conducts interviews and makes recommendations for hire including seasonal and permanent positions.  Supervises, schedules and approves time sheets. Trains and directs assigned staff.  Processes employee concerns and problems, counsels, disciplines and evaluates the performance of staff. Completes employee performance appraisals.

Trains subordinate staff in all areas of performance including specific duties, day to day operations and responsibilities, standard operating procedures, customer service policy and county policy. 

Recruits, interviews, trains and assigns volunteers.

Recruits, manages and coordinates instructors and contractors who provide instructional classes.  

Oversees community center operations and usage; manages community room reservations and rentals; identifies maintenance problems and completes maintenance work orders. Supervises/coordinates maintenance and upkeep of the Center, including facility repairs, janitorial services, floor care, painting etc.

Manages the conduct of participants and enforces policy regarding suspensions.  Investigates complaints and conduct policy infractions and makes recommendation to Supervisor for length of suspension.  Communicates specific suspension notices to other community center staff.  Coordinates with local law enforcement as needed regarding incident reports, arrests, charges and criminal trespass

Promotes, manages and coordinates usage/lease of the Center to clubs / individuals and schedules/assigns meeting spaces for groups/activities; coordinates security of facility or events.

Utilizes various computer software applications for program and facility management, facility maintenance, creating necessary reports, programming online activity registration, recording fire/tornado drills etc.

Maintains active involvement in Georgia Recreation and Park Association on the district and state level and represents the department on committees.

Works evenings and weekends as needed.

Supports department special events and programs as needed.

ADDITIONAL JOB FUNCTIONS

Performs other related duties as required.

MINIMUM TRAINING AND QUALIFICATIONS

Associates degree in Education, Human Services, Physical Education, or related field with a minimum of one (1) year of practical experience coordinating youth and/or adult programs and activities; or any equivalent combination of education, specialized training, and experience which provides the necessary knowledge, skills, and abilities for this position.  Must possess a valid Georgia Class C Driver’s License.

(ADA) MINIMUM QUALIFICATIONS OR STANDARDS REQUIRED

TO PERFORM ESSENTIAL JOB FUNCTIONS

PHYSICAL REQUIREMENTS:  Must be physically able to operate a variety of sports, recreation and maintenance machines and equipment.  Must be able to use body members to work, move or carry objects or materials.  Must be able to exert up to forty pounds of force occasionally, and/or up to twenty pounds of force frequently.  Physical demand requirements are at levels of those for active work.  Must be able to lift and/or carry weights of forty to seventy pounds.

INTERPERSONAL COMMUNICATION:  Requires the ability of signaling people to convey or exchange information.  Includes giving and/or receiving directions.

LANGUAGE ABILITY:  Requires ability to read directions, instructions, and methods and procedures.

INTELLIGENCE:  Requires the ability to learn and understand relatively simple principles and techniques; to make independent judgments in absence of supervision; to acquire knowledge of topics related to primary occupation.

VERBAL APTITUDE:  Requires the ability to record and deliver information, to explain procedures, to follow verbal and written instructions.

NUMERICAL APTITUDE:  Requires the ability to utilize mathematical formulas; add, subtract, multiply, and divide figures; determine percentages; determine time and weight.

FORM/SPATIAL APTITUDE:  Requires the ability to inspect items for proper length, width, and shape, visually with office equipment and recording devices.

MOTOR COORDINATION:  Requires the ability to coordinate hands and eyes in using automated office equipment; to operate motor vehicles.

MANUAL DEXTERITY:  Requires the ability to handle a variety of items, custodial and maintenance equipment, control knobs, switches, etc.  Must have the ability to use one hand for twisting motion or turning motion while coordinating other hand with different activities.  Must have minimal levels of eye/hand/foot coordination.

COLOR DISCRIMINATION: Requires the ability to differentiate colors and shades of color.

INTERPERSONAL TEMPERAMENT:  Requires the ability to deal with people beyond giving and receiving instructions.  The worker needs to relate to people in situations involving more than giving or receiving instructions.  Must be adaptable to performing under minimal stress when confronted with an emergency.

PHYSICAL COMMUNICATION:  Requires the ability to signal.

KNOWLEDGE OF JOB 

Has considerable knowledge of the practices, procedures, policies and activities of the department.  Has considerable knowledge of recreation programs and event planning as well as rules, regulations and guidelines used in specific activities.  Has knowledge of general bookkeeping procedures.  Is able to use independent judgment in daily routine and non-routine situations.  Is able to communicate effectively with others both in person and over the telephone in a clear and concise manner.  Has the ability to compile, organize, prepare, and maintain an assortment of records, reports, and documents.  Is knowledgeable of how to coordinate, organize and oversee recreational activities.  Knows how to estimate time, materials and supplies required to complete various routine activities.  Knows how to operate a variety of equipment and machines such as sports equipment, a computer, calculator, etc.  Is able to learn and apply new skills needed in order to promote efficient completion of duties.  Is able to offer assistance to co-workers as necessary.  Has good organizational and communications skills.  Has the ability to prepare clear and concise letters of correspondence as required.  Has the ability to communicate effectively with supervisors, other staff members, members of the general public, and all other groups and agencies involved in the activities of the department.

Spalding County, Georgia, is an Equal Opportunity Employer. In compliance with the Americans with Disabilities Act, the County will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer.