JOB SUMMARY

This position is responsible for coordinating special events and marketing for the department.

ESSENTIAL FUNCTIONS

Coordinates event plans with community organizations and city departments; organizes and leads Special Event Team meetings; ensures completion of permitting, pre-planning, insurance, logistics and post-event meetings; reviews and maintains agreements, contracts and supporting documents for special event organizers; coordinates the delivery of required city resources for events.

Develops, organizes, implements and evaluates city-sponsored events; works all sponsored events.

Attends community events to ensure smooth operation and compliance with requirements, documents concerns and opportunities, serve as point of contact with the city, represent the city and photograph events for marketing purposes.

Responds to citizen inquiries and complaints regarding special events, programs, tournaments, facility rentals, etc.

Designs and publishes marketing materials, including news releases, brochures, flyers, posters, catalog pages and signage; works with the Public Information Officer to market through additional resources.

Solicits sponsorships for special events.

Updates and maintains the department website and social media pages.

Assists in recruiting volunteers; maintains volunteer database; schedules volunteers as needed; coordinates volunteer recognition programs.

Performs related duties.

KNOWLEDGE REQUIRED BY THE POSITION

Knowledge of event planning and management principles.

Knowledge of scheduling, logistics and resource allocation principles.

Knowledge of marketing and public relations principles.

Knowledge of computers and job-related software programs.

Skill in planning.       

Skill in administering and delivering recreation programming.

Skill in problem solving.

Skill in interpersonal relations.

Skill in oral and written communication.

SUPERVISORY CONTROLS

The Recreation Programs Manager assigns work in terms of general instructions. The supervisor spot-checks completed work for compliance with procedures, accuracy and the nature and propriety of the final results.

GUIDELINES

Guidelines include event guidelines and requirements, city ordinances and city and department policies and procedures. These guidelines require judgment, selection and interpretation in application. 

COMPLEXITY/SCOPE OF WORK

The work consists of varied administrative and program coordination duties.  The necessity of coordinating with a variety of stakeholders contributes to the complexity of the work.

The purpose of this position is to coordinate the department's special events and marketing functions. Successful performance in this position contributes to the success of city special events.

CONTACTS                                             

Contacts are typically with coworkers, other city personnel, volunteers, business leaders, representatives of civic organizations, elected and appointed officials, and the general public.

Contacts are typically to give or exchange information, resolve problems, provide services, and motivate persons. 

PHYSICAL DEMANDS/ WORK ENVIRONMENT

The work is typically performed while intermittently sitting, standing or stooping. The employee frequently lifts light objects.

The work is typically performed in an office and outdoors, occasionally in cold or inclement weather.

SUPERVISORY AND MANAGEMENT RESPONSIBILITY

None.

MINIMUM QUALIFICATIONS

Knowledge and level of competency commonly associated with completion of specialized training in the field of work, in addition to basic skills typically associated with a high school education.

Experience sufficient to thoroughly understand the work of subordinate positions to be able to answer questions and resolve problems, usually associated with one to three years experience or service.

Possession of or ability to readily obtain a valid driver’s license issued by the State of Georgia for the type of vehicle or equipment operated.

The qualifications listed above represent the credentials necessary to perform the essential functions of this position.  To be successful in this position, an individual must be able to perform each essential duty satisfactorily.  Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions of this position.